Description : Interim Executive Assistant. Company : Inmarsat. Location : Hybrid remote in London

Company Description

About Inmarsat:
Inmarsat has been at the forefront of global mobile satellite communications for over forty years, and is the market leading provider of voice and high-speed data communications for users on land, at sea and in the air through its constellation of geostationary satellites. Inmarsat has a profitable track record and significant growth aspirations. This is represented by more than 65 nationalities in the workforce, reflecting the global and dynamic nature of the business. With an investment of over $3 billion in its latest network infrastructure, Inmarsat is at the forefront of global mobile communications innovation.

Chief Marketing and Communications Office

The Chief Marketing and Communications Office is accountable for marketing, communications, public relations and government affairs across the group. This critical function is focused on strengthening business lead generation, pipeline and sales alongside communicating the Inmarsat business proposition, brand and values internally and externally.

Job Description

Primary role purpose:

You will provide high quality business and some personal executive assistance to the Chief Marketing and Communications Officer (CMCO).

You will be an outstanding organiser, communicator and resilient problem solver who will work closely with the CMCO and other members of his team to understand the business priorities and ensure the smooth running of the function.

Key Accountabilities:

• Manage and prioritise calendar management to ensure CMCO’s time is focused on critical, strategic issues.
• Ownership of an extremely busy work diary.
• Coordinating the annual cycle of external business and internal team meetings, ensuring agendas and materials are distributed in good time and that actions are logged and completed.
• Support the production of business presentations and board reports.
• Management of domestic and international travel plans, including visa documentation.
• Manage monthly and other periodic reporting process.
• Help manage team financial issues, working closely with the Finance organization.
• Accountable for ensuring processes run smoothly and taking proactive steps to improve efficiency.
• Liaison with internal and external senior stakeholders.
• Support regular, confidential and ad-hoc projects within the department as assigned by the CMCO.

Key Interfaces

You will build strong working relationships with other EA’s across the group in order to coordinate across multiple diaries, geographies and time zones. You will also work closely with the direct reports of the CMCO in order to effectively plan and make time management decisions for his demanding schedule.

Qualifications

Essential Knowledge and Skills:

• Strong track record of providing business and personal EA support in a fast paced environment with competing priorities.
• Willing to engage as needed to maintain a fast pace outside of normal business hours.
• Diligent with strong attention to detail and able to spot interdependencies on projects and deliverables.
• Takes on challenges with a sense of urgency and enthusiasm and remains flexible to juggle and re-plan when things change.
• Can keep calm and bounce back when things go wrong.
• Professional with good judgement and able to deal with confidential matters.
• Tact and diplomacy to build rapport. Has the courage to hold others to account and is not afraid to push back to ensure the CMCO has the time to focus on the right things.
• Curiosity for learning about the business and understands that this knowledge will make them a more effective EA who is able to pre-empt issues and proactively resolve them.
• Comfortable making judgement calls independently – takes time to logically weigh up the pros and cons but does not procrastinate.
• Customer focused with willingness to flex working pattern to deal with demands of the role when necessary.
• Proficient at using Microsoft packages and is a quick study when it comes to learning internal systems and processes.

Additional Information

You must be eligible to work in this location advertised.

Our culture and ways of working

Our values define Inmarsat’s culture and represent what we believe in. Inmarsat employees aspire to behaviours that support our values, which create a stronger working environment and lie at the heart of our continued success as an organisation.

• Customer – we provide a unique value to our customers
• Accountability – we take ownership, we deliver results, and we keep our promises
• Respect – we collaborate, we embrace and celebrate diversity and we value difference
• Excellence – we create bold solutions for our customers and put quality at the heart of everything we do

We also value and encourage a healthy work-life balance, so we offer flexible working wherever possible. Depending on the operational requirements of your job and your team, we can offer compressed hours (nine-day fortnight), hybrid office-remote working, and flexibility during your working day to take care of personal commitments.

Diversity

At Inmarsat we want the best people for the job, and we warmly welcome applications from you if you’re suitably qualified and eligible, regardless of your sex, gender, age, race, ethnicity, disability, sexuality, gender identity, neurodiverse qualities, religion or belief, marital status, pregnancy, or maternity status.

Inmarsat is signed up to the Halo Hair Code, which aims to protect employees who come to work with natural hair and protective hairstyles associated with their racial, ethnic, and cultural identities.

To give you the best experience possible during your application process and interview, we can make adjustments. For example, if you’re visually impaired we’ll happily meet you locally and help you find your way to our office, or if you have neurodiverse qualities, we can provide you with additional support to help you prepare for your interview. Please let our Resourcing Team know if there are any ways in which we can support you.